It's not your team, it's your workflow

Plus - A daily workflow tool

June 24, 2026

Jimi Romanus, President of CardChamp, joins the show to chat about his entrepreneurial journey, starting from his early days in a punk rock band to his current role in the payment processing industry. He shares insights from his experiences in sales, the challenges of starting a business and the importance of strategic partnerships. Jimi discusses CardChamp's mission to provide the best payment acceptance experience through secure technology, excellent customer support and straightforward pricing.

5 Steps to Improve Your Team's Workflow

Sometimes it’s the simple, people-first needs that make all the difference. Spend some time on team this week.

1. Map the week, not the job description.
Ask each team member to list everything they actually did this week, every meeting, Slack thread, note, deck, post and report. What on that list should be a system? What should be automated? What shouldn't exist at all?

2. Kill one standing meeting.
Replace it with a Slack conversation or some voice memos. That's 30, maybe 60, minutes back to every person on your team, every single week. Do the math on what that adds up to in a year. A 60-minute meeting with 8 attendees is 8 hours of labor consumed in a single hour of clock time.

3. Ask what got in the way.
Not "how was your week" but specifically ask: what distracted you most this week? Do it two weeks in a row. If you're hearing the same answers, that's not a coincidence. It takes an average of 23 minutes to fully regain deep concentration after a single interruption.

4. Block focus time. Daily. Non-negotiable.
Put it on the calendar like it's a client call. Because uninterrupted work is the only place real output actually happens. A protected block is a protected brain.

5. Schedule one team outing with zero work talk.
Lunch, a walk, a coffee. No agenda. Teams that actually like each other communicate better, move faster and flag problems sooner. Let your team learn about each other, build trust, find common ground and listen.

As humans, we can’t process info in milliseconds. We need time to think, time to strategize, time to plan and time to execute.

We thrive in collaborative and connected environments. If your team is one more AI tool short of barely speaking, it might be time for an overhaul.

SunSama

Task manager, calendar and daily planner.

  • Daily planning ritual — each morning, pull tasks from all your tools into one focused daily plan

  • Integrates with everything — Asana, Notion, Slack, Gmail, Linear, Trello, GitHub and more

  • Time blocking — estimate how long each task will take so your day is actually realistic

  • Weekly review — built-in end-of-week reflection to see what got done and what didn't

  • Shared team view — see what everyone on your team is focused on without a status meeting

  • Channel-based task import — pull tasks directly from Slack messages or emails in one click

  • Carry forward — unfinished tasks roll over to the next day automatically

  • Shutdown ritual — a daily wrap-up that helps your team actually close out the workday